How do I compress a PST file?

How do I compress a PST file without Outlook?

Step 1: Download and install the PST Compress Software. Step 2: Choose Add Files or Add Folder option to add the oversized PST file. Step 3: Select the Compact option that you are going to use for compacting the oversized PST file.

How do I reduce PST has reached the maximum size?

1. Compress PST File. Outlook provides an option to compact the Outlook PST data file, which essentially compresses the PST file by removing the white space or space left by deleted mail items. By compressing the PST file, you can resolve the Outlook data file has reached the maximum size error.

How do I compact a PST file without opening Outlook?

Select the Outlook Data File under Data Files in the Account Settings box. On the Settings tab, click. Click Compact Now in the Personal Folders pop-up box that appears. Your computer will begin the process of compressing the Outlook data file.

How do I change the size of my Outlook PST file?

Click PST, and then right-click MaxLargeFileSize in the right pane. Click Modify, select Decimal and then type the limit (102400 for 100 GB) in the Value data. Click OK.

Outlook - How to compress the Offline Outlook Data File (.ost)

Why is my PST file so large?

Microsoft Outlook stores the mailbox items, such as emails, attachments, contacts, etc., in an Outlook data file (. OST or . PST). If you are someone who sends or receives several emails or messages with attachments every day, your mailbox may fill up more quickly and grow larger, exceeding the mailbox size limit.

What does compacting a PST file do?

Compacting Outlook data files reclaims the space that is unavailable because it was previously occupied by an item. This can greatly reduce the amount of space that the OST or PST file occupies on your hard drive, and helps Outlook function efficiently.

How do I reduce the size of an email attachment in Outlook?

How long does it take to compact PST in Outlook?

Outlook will automatically compact the data file when the “white space” reaches 20% of the data file's size and the computer is idle. Because it runs as a background service, it can take days for Outlook to finish compacting the pst file.

How do I reduce the size of email messages?

How do I transfer a large PST file to a new computer?

Will a large PST file slow down Outlook?

Large-sized PST file can become corrupt or damaged, causing Outlook to slow down. Delay in opening Outlook email messages and attachments will not only cost you time, but it may also result in productivity loss.

Can a PST file be compressed?

Reduce the size of an Outlook Data File (.pst)

Click the File tab. Click Account Settings, and then click Account Settings. On the Data Files tab, click the data file that you want to compact, and then click Settings. Click Compact Now.

How long does compacting PST file take?

How long the compacting takes depends upon the total size of your data file and how much “white space” needs to be cleaned-up. For my smaller PST data files, it completes in just a few minutes. But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete.

Does Outlook PST file remains same size even after deleting emails?

If you just pressed Delete button, the emails will be moved to the Deleted Items folder, but the Deleted Items folder is also a part of the PST file, this won't really free up the space. You will need to delete the emails from Deleted Items folder again to free up the space.

What is the 2gb PST Outlook file size limitation?

Outlook .PST File Size Limits for Different Versions

Outlook 2002 and prior versions of Outlook allow you to store data only up to 2 GB. Outlook 2003 and 2007 have a size limit of 20 GB. Outlook 2010, Outlook 2013, and Outlook 2016 has file size limit up to 50 GB.

What is the recommended size of Outlook PST file?

In Outlook 2003 and Outlook 2007, the maximum recommended size of a Unicode pst-file and ost-file has been limited to 20GB. In Outlook 2010, 2013, 2016, 2019, 2021 and Microsoft 365, this recommended limit has been set to 50GB. You can increase (but also decrease) this limit via the Registry or via Group Policies.

What is the compression ratio for Outlook PST?

pretty much 1:1, that is what you can expect in size.

How do I send a zip file that is too large in Outlook?

Save your file to a cloud service and share a link

Upload your file to a cloud service, such as OneDrive or Dropbox. Note: The service you use generates a link to access your file. Your recipient can open the link to download your file. After you upload the file, copy the link, and paste it into your email message.

How do I compress a large file to smaller size to email?

To zip (compress) a file or folder

Press and hold (or right-click) the file or folder, select (or point to) Send to, and then select Compressed (zipped) folder. A new zipped folder with the same name is created in the same location.

How do I compress a large file to attach to an email?

If you're on a Windows computer, you can right-click a file, go to “Send to” and click “Compressed (zipped) folder.” The compressed file will appear in the same folder directory as the original file you compressed. You'll notice that the compressed file is smaller than the original. You can then email the file!

What is the difference between compacting and compressing?

Compression is a process of compressing, or increase in density or lessening in the bulk volume of granules or powder. Compaction is the process of alteration of powders into a coherent specimen or compacting powder or granules.

What is the downside of a PST file?

Problem Businesses Face: PST files have a 2GB limit and when the saved files get close to the maximum storage space, the data can become corrupted. Although PST files have a recovery capability, it is not sufficient to recover most corrupted files, resulting in complete loss of company data.

What is the disadvantage of PST files?

Shared PSTs are problematic: PST files are easily corruptible which prevents sharing amongst multiple users. Increased cost: PST files tend to result in more calls to service desks due to their need for constant administration. They can also end up being backed up multiple times when they are stored centrally.

What Microsoft tool is used to migrate PST files?

The only supported method for importing PST files to Microsoft 365 is to use the AzCopy tool, as described in this article. You can't use the Azure Storage Explorer to upload PST files directly to the Azure Storage area.